![]() ![]() ![]() It may take quite a while to sync these folders between your Mac and the Gmail servers, depending on the number of messages there are to move, and the speed of your connection. Highlight ‘ Spam’ in the sidebar and select ‘Mailbox’ (menu bar) > ‘Use This Mailbox For’ > ‘Junk’ Highlight ‘ Trash’ in the sidebar and select ‘Mailbox’ (menu bar) > ‘Use This Mailbox For’ > ‘Trash’Ĥ. Highlight ‘ Drafts’ in the sidebar and select ‘Mailbox’ (menu bar) > ‘Use This Mailbox For’ > ‘Drafts’ģ. Highlight ‘ Sent Mail’ in the sidebar and select ‘Mailbox’ (menu bar) > ‘Use This Mailbox For’ > ‘Sent’.Ģ. 5thirtyone has very clear instructions for this.ġ. If you have non-Gmail accounts that need filtering, I suggest turning it back on later in step 2.5.Ģ.4 Tell Mail to use Gmail’s folders for Sent, Drafts, Trash, and Junk mail. Gmail will filter all of the messages for that account. When prompted, save your settings.Ģ.3 Go to Preferences > Junk Mail and uncheck Enable junk mail filtering. The settings for Sent messages and Trash are the opposite of what Google suggests. Trash: Move deleted messages, and Store deleted messages, Permanently erase after One month.This screen doesn’t have a Save button.Ģ.1 If you don’t already have an account set up in Mail, follow Google’s setup instructions for your version of Mail.Ģ.2 Go to Preferences > Accounts and select your Gmail account and then the Mailbox Behaviors tab. This can cause a lot of network traffic back and forth between your client and Gmail as the systems keep both versions (local on your computer and remote on the Gmail server) synchronized. If left visible, the full archive of every (not-yet-deleted) message will be downloaded to your mail client. (For details about these settings, see Google’s blog post.)ġ.3 Go to Settings > Labels and select which of the current Gmail labels you want to be visible to your IMAP mail client. In the IMAP Access section select the following three buttons. Scroll to the bottom and click Save Changes.ġ.2 Go to Settings > Forwarding and POP/IMAP. 1.1 Go to Settings > Labs and enable Advanced IMAP Controls. This step is no longer necessary in the latest version of Gmail. These instructions also show how to store all drafts and saved messages on the Gmail server, and how to configure your iPhone for the same behaviors. It is possible to configure Gmail and Apple’s Mail application to appropriately delete messages from Gmail when they are deleted in Mail. ( Here’s a conceptually useful table of Gmail’s default interactions with IMAP client actions) When they are deleted from Trash or Spam they are gone forever. The only exceptions to this behavior are messages in Gmail’s Trash or Spam views these messages do not appear anywhere else. ![]() The message remains in the archive for that account, and can been seen in the All Mail view. An unfortunate side-effect of this is that when most IMAP clients (mail applications) attempt to delete a message, Gmail removes the Inbox tag, but does not delete the message. The Inbox is treated as another tag by Gmail. The advantage of tags over folders is that a single message can be filed in multiple places, each one associated with a different tag. Rather than filing messages into single folders, messages can be tagged with any number of tags. Gmail approaches mail differently than most mail hosts/providers. For more on IMAP and why you should want to use it, see Google’s introduction, and the first part of this post at TechnoLawyer. IMAP is a mail protocol that allows continuous synchronization between a mail host and one or many clients this is a Very Good Thing. This post was spawned by my frustrations with gmail, and my inclinations to save other people the effort of having to figure it out on their own. If you like the idea of saving every message forever in the gmail archives, their setup instructions are 100% correct and you don’t need this post. Update: This post is all about how to get messages to actually delete from gmail when you delete them in Maill.app or on your iPhone, rather than having deleted messages saved in the archive, As Google Intended. If anyone with an iPad can verify, please post. Update 2: I suspect these instructions will work on an iPad as well as iPhones and iPod touches, but they haven’t been verified. Update 3: Sounds like iOS4 addresses some of this with an archive/delete toggle for gmail, as pointed out in the comments. Update 4: Step 1.1 is no longer necessary, due to updates in gmail. Update 5, December 2011: This appears to work for Apple Mail 5 under Lion / OSX 10.7 as well.
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